RULES AND REGULATIONS
FOR THE
ENCORE
THE CLUBHOUSE IS PRIMARILY FOR THE USE AND ENJOYMENT
OF MEMBERS OF THE ENCORE
GENERAL RULES AND REGULATIONS
1.
These rules and regulations are to be applied in a manner consistent with the
intent and meaning of the Master Deed and Amendments to the same, as well as
any and all duly promulgated resolutions of the Encore Monroe Board of
Directors.
2. A
Member shall be deemed a person in good standing who occupies a home in Encore
Monroe as owner of record or by designation of the owners of record.
A
guest shall be defined as persons who are on community premises by reason of
specific invitation from a Member.
Members
assume responsibility for the conduct of their guests and temporary residents
at all times throughout Encore Monroe. Temporary residents and guests,
while on the premises of the Encore Monroe Community, are bound by all rules
and regulations and any violation of the rules and regulations by temporary
residents or guests, shall be deemed violations by the Member.
Members
and their guests are required to comply with rules as posted in the individual
activity rooms, in addition to these general rules and regulations.
3.
The hours of operation shall be from 6:00 AM. to
midnight, 7 days per week.
4.
All residents utilizing clubhouse common areas shall have on their person the
appropriate identification consisting of the Encore Monroe key fob or any other
means of identification designated by the Board of Directors. Guests must
be accompanied by a member.
5.
The clubhouse shall be utilized for educational, social, cultural and
recreational programs. The clubhouse may not be used for any organized
religious services. Non-Members shall not be permitted in the clubhouse, unless
accompanied by a Member or authorized person, with the required
identification. Children must be under the direct supervision of a
Member.
No
pets shall be permitted on the clubhouse premises, at any time, unless as a
handicapped companion.
6.
Smoking shall not be permitted on the clubhouse premises, except in designated
outdoor area.
7. No
equipment or items shall be taken from the clubhouse grounds for any
reason. All equipment must be promptly returned, after use, to its
storage location.
8.
Clubs, committees and groups must schedule their meetings and coordinate the
same with the Lifestyle Coordinator.
The
utilization of the clubhouse facilities by clubs and groups shall take
precedent over the utilization by individuals in the event of a conflict.
Groups
not having assigned days and times for use of the facilities, and Members
wishing to utilize the facilities for any purpose other than private rental
functions must apply for use of the facility at least ten (10) days in advance
for the purpose of scheduling and set up. Requests shall be submitted to
the lifestyle director. The application may be obtained at the clubhouse from
the lifestyle director or management staff member.
All
applications for private parties must have specifics regarding the utilization
of the facilities by the group or Member(s). Types of events for private
rentals not permitted are commercial, profit making and organized religious
services. Utilization of the facilities shall require approval by an Encore
Monroe Clubhouse Committee representative and a Board representative. In
the event liquor is to be served, the committee shall be furnished with a certificate
of insurance naming the Encore Monroe Condominium Association as an “additional
insured.” The Certificate of Insurance must specifically provide liquor
liability coverage and name the specific event. Coverage shall not be
less than $1,000,000. No one under 21 years of age shall be permitted to
consume alcoholic beverages and the caterer and Member(s) shall be responsible
for enforcement of this rule. Only Members may rent clubhouse space.
Fees
for utilization of the clubhouse, excluding maintenance and security,
shall be as follows:
a. First Floor
Ballroom
$500.00
b.
Second Floor Balcony
Room
$250.00
c.
Second Floor Front Room
(Adjoining Balcony
Room)
$350.00
d.
Balcony and Front
Room
$600.00
If your private event requires additional set up and/or break down time, i.e., the day before and/or the day after, you will be charged for 2 or 3 Rental days; the day of your event and the day(s) set aside for your set up and/or breakdown.
There
shall be a $500.00 refundable deposit for damages. In the event damages
exceed $500.00, the Member shall be responsible.
Off
premises caterers must provide proper credentials and present proof of
liability and workman’s compensation insurance coverage. Valet parking
shall be an option for the host, however, the valet
company must furnish proper proof of insurance, including liability coverage
and workman’s compensation coverage.
9.
All advertising or notices in the Clubhouse must be approved and posted by the
lifestyle coordinator.
10. Members and
their guests (including children) must be properly dressed while on the
clubhouse property. Bathing suits may only be worn in the pool area and
shall not be permitted in the clubhouse unless worn under an appropriate
covering. Men must wear shirts in the clubhouse, in the indoor
facilities, and bare feet shall not be permitted, other than in the pool areas.
In
the event that the Café is fully functional, food and drinks shall only be sold
by the café facility, except as specifically designated in approved, authorized
functions. Food may only be consumed in areas specifically designated for
this purpose.
11.
Swimming Pools
-
The
New Jersey State Sanitary Code below is the authority on Pool Rules and
Regulations. The State Code does provide for additional Rules and
Regulations as are seen fit by the establishment. Aside from the 11 items
listed, Encore Monroe Condominium Association also has additional, enhanced and
clarifying rules and regulations that homeowners and guests must comply with.
NEW
CHAPTER IX
PUBLIC RECREATIONAL BATHING
N.J.A.C. 8:26
Authority: N.J.S.A. 26:1A-7 & 26:4A-7
Effective Date: March 10, 2004, Readoption
April 5, 2004, Amendments
Operative Date: October 1, 2000, Amendments
Expiration Date: March 10, 2009
•
8:26-5.4 Bather
rules for swimming pools, wading pools, hot tubs and spas
(a) Rules
governing admission, bathing, and conduct of patrons shall be conspicuously
posted and shall include at a minimum the following provisions verbatim:
•
Any person showing
evidence of any communicable skin disease, sore or inflamed eyes, cold, nasal
or ear discharges, or any other communicable disease shall be denied admission.
•
Any person with
excessive sunburn, open blisters, cuts, or bandages shall be denied admission.
•
Do not enter the water
if you are experiencing or recovering from diarrhea or have had any signs or
symptoms of a gastrointestinal (stomach) disease in the past seven days.
•
Children must be at
least three years of age and must be toilet trained to use the pool. No
diapers of any kind allowed.
•
Children should be
encouraged to use the restroom before entering the water. Immediately report
any "accidents" you observe in the bathing waters to a lifeguard.
•
No animals, except for
service animals, shall be allowed in the swimming pool, wading pool, hot tub,
or spa area, dressing rooms, or other parts of the enclosure.
•
Glass containers shall
be prohibited in food and drink areas.
•
All persons shall
shower before entering the water.
•
Conduct, which
endangers the safety and comfort of others shall be
prohibited.
•
Outdoor bathing shall
be prohibited during an electrical storm.
•
Persons suspected of
being under the influence of drugs or alcohol shall be prohibited from entering
the water.
(b) Policies and
procedures regarding water toys and floating devices shall be established to
ensure a safe bathing environment.
IN ADDITION…
CONDOMINIUM ASSOCIATION INDOOR & OUTDOOR POOL & SPA RULES
(IN ADDITION TO N.J.A.C. 8:26-5.4 Bather rules for swimming pools, wading pools, hot tubs and spas)
1. At no time may you use the pool or
spa without a lifeguard present. The lifeguard has total authority to
enforce all rules and may evict anyone not following directions. No one
is allowed to distract the lifeguard in any way.
2. There will be an ADULT ONLY SWIM for
30 minutes every two (2) hours if the situation warrants.
3. The Encore Monroe pools are for the
use of residents and their guests only. Residents must be present with
their guests. The lifeguard will not allow any unaccompanied guests onto
the pool grounds.
4. Residents and guests must visibly
display their pool badges at all times to enter and remain in the pool
area. POOL BADGES ARE TO BE RETAINED FOR USE IN FUTURE YEARS. Residents
and guests must sign in.
5. Residents are responsible for the
conduct of their guests including any damages.
6. Children must be at least three
years of age and must be toilet trained to use the pool. No diapers of
any kind allowed. No persons under the age of eighteen (18) are
allowed to use the spa.
7. The Association is not responsible
for the loss or damage to personal property.
8. Persons using the pool must wear
appropriate bathing attire.
9. Floating devices such as rafts,
boogie boards, etc. are prohibited. Those
devices permitted are floating devices for instructor supervised classes,
children with arm “swimmies”, “noodles” and exercise
dub-bells. No objects in pool, which may cause harm such as: balls, water
guns or toys.
10. Loud or unruly behavior will not be
tolerated. The lifeguard will require that the individual(s) leave the
pool area and this behavior may warrant suspension of pool privileges.
11. Portable radios, tape and CD players
must be kept low enough not to disturb others and must be lowered upon
request. We encourage the use of headsets.
12. No diving or jumping into
pool. No running in the pool area or on the clubhouse grounds. No
unnecessary splashing or rough play allowed.
13. No smoking permitted in the pool
area. Smoking permitted only in designated areas.
14. No food or beverages except water in
plastic bottles permitted in the fenced pool area. Absolutely no glass
bottles of any kind allowed anywhere on the outdoor clubhouse grounds.
15. Tables, chairs and lounges cannot be
reserved. All lounges and chairs must be covered with a towel. ON
WEEKENDS AND HOLIDAYS CHAIRS AND LOUNGES ARE FOR RESIDENTS ONLY. GUESTS
MUST PROVIDE THEIR OWN CHAIRS. Items
cannot be left in the pool area overnight.
16. Pool furniture is reserved for those
members enjoying the outdoor pool and spa. On busy days, particularly
weekends and holidays, tables and chairs within the pool gated area should not
be taken by those there solely for the purpose of playing table games.
17. The Board and their designee(s) may
close the pool for maintenance operations, health conditions, safety, weather
or any other reasonable cause.
18. The hours of operation are
determined by the Board and are subject to change at their discretion.
19. The pool will be closed when the
lifeguard is testing the indoor pool and for emergency breaks.
Hours: The
hours of operation for the indoor pool shall be 6:00 a.m. until 10:30 p.m. and
the hours of operation for the outdoor pool shall be posted each season.
Lifeguard:
In the event a lifeguard is employed, the lifeguard will make decisions
concerning the interpretation and enforcement of the State of
In the event a lifeguard
is not present during the hours of operation for the indoor pool, any person
utilizing the pool facility MAY NOT SWIM ALONE. Please take special
note of the sign in the pool area that is posted in compliance with 8:26-5.2 of
NEW
“No lifeguard on duty”
“Persons under the age of
16 must be accompanied by an adult”
“No swimming alone”
If you fail to comply,
you do so AT YOUR OWN RISK. The Association Board of Directors and
Management strongly encourage and support the code above.
Other:
Organized pool activities
shall take precedent over individual use of both the indoor and outdoor
pool. Persons using the furniture and lounges provided by Encore Monroe
must cover the furniture and lounges with a large bath towel before utilizing
the same.
Diving into the pool,
horseplay or running in the pool area is prohibited. Sitting on the pool
steps or ladders, as to hinder entry/exit from the water, is also prohibited.
No radios or other music
media are permitted in the pool area, except those equipped to play through
earphones.
No pool furniture shall be
removed from the pool area. Pool furniture cannot be reserved.
Lounges and chairs are primarily for residents’ use. On weekends and
holidays, guests must bring their own chairs.
Any person showing evidence
of skin disease, sore or inflamed eyes, cold, nasal or ear discharge, excessive
sunburn, open blisters, cuts, bandages or any communicable disease, should not
use the pools. Anyone using the facility in contradiction to this rule
will be assessed the cost to super-chlorinate, drain and clean the pool.
SPECIAL NOTE: When a lifeguard is present, the role of a
lifeguard is to attend to the health and safety of the pool patrons. The
lifeguard is not there to police other rules and regulations that are not
related to health and safety.
12. Spa
/Jacuzzi -
(a) Any person utilizing the Spa/ Jacuzzi
facility must have at least one “buddy” present to assist them in case of need.
(b) Users are required to shower prior to
entering the Jacuzzi/spa, in accordance with
(c) Minimum age for use is 18 years.
(d) Users shall comply with recommended use
and time periods. (10 to 15 minutes)
(e) The Spa/Jacuzzi is not recommended for
individuals with diabetes, high blood pressure, low blood pressure and for
those individuals who experience adverse reaction to hot environments.
All users of the Jacuzzi/spa facility do so at their own risk. In
addition, use by pregnant women is not recommended.
(f) Any person showing evidence
of skin disease, sore or inflamed eyes, cold, nasal or ear discharge, excessive
sunburn, open blisters, cuts, bandages or any communicable disease, should not
use the Jacuzzi/spa. Anyone using the Jacuzzi/spa in contradiction to
this rule will be assessed the cost to super-chlorinate, drain and clean the
Jacuzzi/spa and/or pool, if necessary.
(g) The members of the clubhouse committee
and/or management will from time to time monitor the utilization of the pools
and spas for adherence to regulations. Members shall cooperate with the
committee members and management as respectfully requested.
13.
Fitness/Exercise Room -
(a) A thirty-minute equipment use time
should be adhered to when people are waiting to use equipment. A sign in
list shall be placed in the fitness/exercise room to monitor the wait and
equipment time usage for each piece of equipment. If a Member’s name is
on the sign in list, the Member must be present when the equipment becomes
available. If the Member is not present, the use of the equipment will go
to the next person on the designated list.
(b) Members will be permitted to have adult
guests in the Exercise Room between the hours of 11:00 a.m. and closing.
The guest must be accompanied by the Member at all times. Persons
utilizing the equipment, guests and Members, will utilize the same at their own
risk. In addition, the guest will be required to relinquish the exercise
equipment they are utilizing, within five minutes of a request by a Member, for
use of said equipment.
Members
will be fully responsible for any damage caused by their guests, as well as any
injuries suffered by their guests, while in the Clubhouse. Guests must
abide by all Clubhouse Rules and Regulations and must be at least 18 years of
age. Guests must be accompanied by a Member at all times.
(c) Sneakers must be worn at all
times in the fitness/exercise room. All bags, garments, packages, etc.,
must be stored in the appropriate locker room or coatroom.
(d) The members of the clubhouse
committee and/or management will from time to time monitor the utilization of
the fitness/exercise room for adherence to regulations. Members shall
cooperate with the committee members and management as respectfully requested.
(e) The hours of operation of the
fitness/exercise room shall be from 6:00 a.m. until 11:00 p.m. The last Member
leaving the fitness/exercise room must insure that the television, lights and
fans are shut off.
(f) Persons using any
equipment shall wipe down the equipment with a
sanitary wipe after their use of the same.
(g) No food is allowed in the
fitness/exercise room.
14.
Tennis Courts -
(a) Only Members may reserve a tennis
court. Play for both singles and doubles is limited to one 1 ½ hours,
unless there are no players waiting to utilize the courts. The tennis
courts shall be open for play between 7:30 a.m. and dusk. Proper ID will
be required at all times.
(b) A reservation system will be used every
day during the hours of 8:00-9:30 a.m.; 9:30 -11:00 a.m.; 11:00-12:30 p.m.;
5:00-6:30 p.m. and 6:30-8:30 p.m.
Members
may only reserve ONE session during these time periods.
Only
doubles may reserve time during the hours of 8:00-9:30 a.m.; 9:30-11:00 a.m.
and 5:00-6:30 p.m.
The
hours of 12:30-5:00 p.m. will be available on a first come-first serve
basis. You may continue to play if no one is waiting. If players
arrive and you have played for 1 ½ hours, please
vacate the courts. A time sheet will be placed at the courts.
(c) A reservation system will be in
place utilizing a lottery for possible time conflicts. Members may make
reservations up to 2 days in advance and must list all names and phone numbers
of individuals participating during the time period. The lottery will
take place in the evening 2 days before the playing day and the schedule will
be posted on the clubhouse and/or tennis bulletin board. Any slots still
open may be reserved up to and including the playing day.
The Tennis Club can reserve courts in advance for organized Encore Monroe
tennis functions, i.e., Round Robins, Singles and Doubles Tournaments,
organized Men’s and Women’s League play versus other adult communities, etc.
(d) At least 3 players for doubles or 2
players for singles must be present for their reservation. If not present after
10 minutes, their reservation will be forfeited and another group may use the
court.
(e) Players leaving the courts at the
termination of their scheduled time cannot be part of a singles or doubles
group coming onto the courts. There must be a break before their
utilization of the courts once more. In other words, consecutive use of
the courts by Members with different groups is prohibited so as to maximize the
availability of the courts.
(f) The courts will be used for
tennis only. Only participating players are allowed on the courts.
Food, smoking, radios are prohibited. Beverages in plastic unbreakable
containers are allowed. Players are responsible for leaving the courts
completely free of debris. Shirts and tennis shoes are required.
(g) No guest shall be permitted to play
during reserved times unless courts are vacant. A guest shall not be
permitted to utilize the tennis courts unless a Member is participating or
present. Members are responsible for the actions of their guests.
(h) Common tennis courtesies must be
observed and any controversies should be referred to a member of the tennis
committee for resolution.
15. Shuffle
Board, Bocci Ball and Putting Green -
(a) These facilities are for the use of
Members and their guests only. Guests must be accompanied by Members at all
times. Appropriate shoes must be worn at all times and bathing suits are
not permitted in these areas. Shirts are required at all times.
(b) Keys for the equipment are available at
the Gatehouse and must be signed out. Equipment must be returned to the
proper storage area and the key must be returned to the Gatehouse.
(c) These facilities
are to be used for the intended purposes only. The use of this equipment
shall be further regulated by the rules posted at the activity location.
16.
(a)
Guests must be
accompanied by a resident and must be at least 16 years of age or older.
(b)
Coats and
jackets must be hung up in the coatroom.
(c)
Cue sticks and
bridges must be returned to the rack.
(d)
Consideration
must be given to others waiting for a table.
(e)
Anyone causing
damages to tables, equipment or furnishings will be held responsible.
(f)
Pool Tables must
be covered when leaving the room.
(g)
Lights must be
shut off when leaving the room.
17.
Table
Games-
(a)
Ping Pong tables
should only be opened and closed by designated personnel and remain in
designated areas. The tables require specific handling to be opened and
closed. An untrained individual will damage table. When at all
possible (if there is not a scheduled event), the ping pong tables will opened
and available for play on weekends
(b)
After playing
any game, including cards, maj jong
etc. please police your area and return tables and chairs to the card room
areas.
(c)
When playing mah jongg, please cover tables to
prevent scratching caused by tiles.
(d)
All food and
garbage should be removed and placed into appropriate receptacles
(e)
Be respectful of
your neighbors in playing areas.
(f)
Card games etc.
are restricted to designated areas on the 2nd floor only unless
cleared with the lifestyle coordinator or community manager.
18.
Arts and Crafts Room -
(a) Utilization of the arts and crafts room
is restricted to the Members.
(b) Aerosol spraying shall not be permitted
in the clubhouse, including the arts and crafts room, at any time. All
materials necessary for construction of a project must be furnished by the
Member or the instructor.
(c) Any damage must immediately be
reported to the lifestyle coordinator. Spills must be cleaned up
immediately and any equipment utilized must be cleaned and placed in its normal
storage area upon completion of the utilization of the equipment.
(d) The sink and clay-trap rules must be
adhered to.
(e) The lifestyle coordinator shall be
responsible for scheduling arts and crafts classes.
19.
Computers
and printers are for resident use only. Residents must supply their
own printer paper.
20.
Telephone
Usage-
Telephone
usage should be limited to emergency use only. Directions for accessing
911 are above each phone in the Clubhouse.
21.
Violations -
Violations
to the Clubhouse Rules and Regulations shall be handled as all other violations
to the governing documents of Encore Monroe Condominium Association.
22.
Parking –
When
parking at the Clubhouse to attend an off site event, please park in the spaces
furthest from the Clubhouse entrance.
Also,
please park head in. Parking otherwise creates the emission of car fumes
to stream directly to shrubbery and the building.